Finance and Operations Manager

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AIR is searching for an experienced and highly-motivated Finance and Operations Manager to support and manage financial, operational, and administrative activities.

Benefits

💲 Salary commensurate with experience

🩺 Healthcare coverage

📈 Retirement plans

🏡 Primarily a work-from-home position, with occasional travel as needed

🌴 Flexible time off

Job Description

AIR is searching for an experienced and highly-motivated Finance and Operations Manager to support and manage financial, operational, and administrative activities. We are a fast-growing organization currently with about 15 people and expected to grow to 25 people by next year.

The Finance and Operations Manager will report to the Executive Director and will provide day to day support of AIR’s operations, financials, and policies.

The Finance and Operations Manager will actively cultivate collaboration with our diverse stakeholders, including donor organizations and government agencies. This will include creating and tracking outcome metrics to solidify and build grant funding relationships.

Responsibilities

Finance

⏵ Track and manage invoices (staff, contractors, and vendors)

⏵ Review and approve employee and contractor expense reports

⏵ Facilitate payroll including tracking and monitoring federal, state, and local tax requirements and reporting

⏵ Manage accountants and auditors, lead the annual audit as well as preparation and filing of the 990 tax returns

Budgeting

⏵ Provide ongoing management of budgets and forecasts

⏵ Work with the Executive Director to formulate near and long-term financial strategies, budgets, and strategic and operational objectives

Grant Funding Management

⏵ Participate in the creation of budgets and budget narratives for grant applications

⏵ Prepare monthly grant disbursement and manage the appropriate documentation.

⏵ Maintain an annual calendar of follow ups for multiple grant requirements

⏵ Prepare appropriate monthly, quarterly, annual reports as required by funders

⏵ Manage funder audits

Operations

⏵ Work with the leadership team to develop and update AIR’s operations policies and InfoSec requirements

⏵ Provide ongoing, routine management of accounting, payroll, retirement, and finance vendors

⏵ Ensure all operations are carried on in an appropriate, cost-effective way

⏵ Track vendor responsibilities and costs; flag for management when needed

Procurement

⏵ Manage the execution and documentation of organizational procurement

⏵ Identifies viable third party solutions

⏵ Interface with project leads to research, document, options; manage vendor and contractor selection

⏵ Work with the Executive Director to solicit board approvals for purchases over a specified threshold

Qualifications

⏵ Background in finance and operations, ideally 2+ years experience

⏵ Experience tracking expenses and preparing budgets

⏵ Experience working in a high-performance, collaborative peer group

⏵ Excellent skills in Excel, extremely comfortable with numbers

⏵ Experience with Quickbooks, Bill.com, Expensify

⏵ Experience with Federal grants and particularly Payment Management System (PMS)

⏵ Working knowledge of IT/Business/InfoSec infrastructure

⏵ Minimum of a BA or equivalent, ideally in Finance or Business Administration

Strong candidates will have:

⏵ An uncompromising commitment to ethics and integrity

⏵ Excellent attention to detail, pride in work, and ensuring it is of the highest standard

⏵ The ability to balance, prioritize, and manage competing demands and be flexible to support the team

⏵ Demonstrated success working in an environment of dynamism, creativity and growth

⏵ Comfort with working and leading in a distributed and virtual workplace

⏵ Strong verbal and written communication skills

About AIR

AIR is a nonprofit, non-membership organization working to make the financial system fully inclusive, fair and resilient through responsible use of new technology. By connecting regulation, finance, technology and society, AIR drives global innovation and collaboration to overcome the system’s legacy shortcomings and prepare it for rapid technology change.

Financial regulation works as an invisible force shaping people’s lives. It aims to prevent mistreatment, bias, instability and corruption while ensuring that everyone has equal access and fair opportunity. Jo Ann Barefoot and David Ehrich founded AIR in 2019 to strengthen this force through new technology. AIR helps government and industry develop and scale up responsible innovation to solve systemic problems, including financial exclusion, race and gender discrimination, deceptive and predatory practices, climate change, economic instability, and financial crimes like human trafficking.

AIR’s Guiding Principles

WE BELIEVE in strong, effective regulation that protects consumers and fosters competitive, resilient financial markets.

WE BELIEVE in the responsible use of technology to improve the financial system for everyone.

WE BELIEVE in diversity and collaboration as essential to sound innovation.

WE BELIEVE in continuous learning and education to match rapid shifts in technology.

WE BELIEVE in leading change with transparency and integrity.

WE BELIEVE in boldly inventing the future of financial regulation, together.

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